Understanding Gratuity Laws in India: Know Your Rights & How to Claim
Gratuity is one of the most crucial financial benefits an employee earns for long-term service with an employer. It acts as a token of appreciation and provides financial security after retirement, resignation, or in unfortunate events like death or disability. Governed by the Payment of Gratuity Act, 1972, gratuity is a legal right—not a favor—and applies to both private and public sector employees in India.
What is Gratuity?
Gratuity is a lump sum payment given by an employer to an employee as a reward for long, continuous service. Unlike provident funds or pensions, gratuity is fully paid by the employer—there is no deduction from the employee’s salary.
Gratuity becomes payable when:
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An employee retires
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Resigns after completing 5 years of service
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In the event of death or disability (even if service is less than 5 years)
Purpose of Gratuity:
It offers financial support to employees and their families during post-employment life or difficult circumstances like injury or loss of life.
Legal Framework: The Payment of Gratuity Act, 1972
The Payment of Gratuity Act, 1972 is the governing law that mandates gratuity payment in India. It applies to:
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Establishments with 10 or more employees
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Shops, factories, mines, oilfields, plantations, railways, ports, and more
Once the Act applies to an organization, it remains applicable—even if the employee count falls below ten later.
Key Features:
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Minimum 5 years of continuous service required (exceptions apply)
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Employers must pay gratuity within 30 days of it becoming due
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Delays attract interest
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Non-payment can lead to legal action and penalties
Who is Eligible for Gratuity?
Eligibility Criteria
To receive gratuity under the Act, an employee must meet the following conditions:
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Must have completed 5 years of continuous service
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Should be leaving employment due to retirement, resignation, death, or disability
Exceptions to the 5-Year Rule
Gratuity becomes payable even if the 5-year condition is not met in the following cases:
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Death of the employee
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Permanent disability due to accident or disease
In such cases, gratuity is paid to the nominee or legal heir.
Fixed-Term Employees
As per the latest updates, fixed-term contract employees who complete one year are also eligible for gratuity, proportionate to their tenure.
Seasonal Workers
For employees working in seasonal industries, gratuity is calculated as 7 days’ wages for each season worked.
How is Gratuity Calculated?
Gratuity = (Last drawn salary × Years of service × 15) / 26
Where:
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Last drawn salary = Basic + Dearness Allowance (DA)
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15 = Days considered for gratuity for each year
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26 = Number of working days in a month
Example:
Suppose an employee worked for 10 years and their last drawn salary (basic + DA) was ₹50,000:
Gratuity = ₹50,000 × 10 × 15 / 26 = ₹2,88,461
Maximum Limit
As per current laws:
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₹20 lakhs is the maximum tax-free gratuity payable under the Act.
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Employers can offer more than ₹20 lakhs, but the excess is taxable.
Gratuity Claim Process: Step-by-Step
Let’s break down the claim process:
Step 1: Application for Gratuity (Form I)
The employee must submit a written application (Form I) to the employer once eligible.
If the employee is deceased, the nominee or legal heir must apply.
Step 2: Employer’s Action
Upon receiving the application, the employer must:
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Calculate the gratuity amount
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Notify the employee (or nominee)
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Pay within 30 days
Delays beyond 30 days attract simple interest.
Step 3: Gratuity Payment
Payment can be made:
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Via bank transfer
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Cheque
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Other modes agreed by both parties
In case of death, payment is made to the nominated person. If no nominee, the legal heir must prove entitlement.
Step 4: Disputes & Grievance Redressal
If:
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The employer denies gratuity
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Incorrect amount is paid
The employee can approach:
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The Controlling Authority under the Act
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If unresolved, file a case in the Labour Court
Taxation on Gratuity
Gratuity is subject to tax exemptions, which depend on the type of employment.
Government Employees:
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Fully exempt from income tax under Section 10(10) of the IT Act.
Employees under the Act:
Least of the following is exempt:
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₹20 lakhs
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Actual gratuity received
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15 days’ salary for every completed year
Employees Not Covered under the Act:
Exemption limit: ₹10 lakhs or actual gratuity or 15 days’ average salary of last 10 months.
In Case of Death or Disability:
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The gratuity received by nominee/legal heir is fully exempt from tax.
Nomination Rules for Gratuity
Nomination Form
Employees must submit Form F to nominate a family member.
Key Points:
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Must nominate a family member if the employee has a family.
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If the employee doesn’t have a family, they can nominate someone else. This becomes invalid once they acquire a family.
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Employees can change nomination anytime by written notice.
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Multiple nominees can be specified with percentage share.
Forfeiture of Gratuity: When Can It Be Denied?
According to Section 4(6) of the Act, gratuity may be denied only under strict conditions:
Gratuity Can Be Forfeited If:
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Employee damages employer’s property (to the extent of loss)
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Riotous or violent behavior
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Conviction for an offence involving moral turpitude committed during employment
❗ Employers must give a written explanation for forfeiture. The employee can contest the decision legally.
Key Legal Cases Related to Gratuity
Dalmia Magnesite Corporation v. Regional Labour Commissioner (1996)
The court held that gratuity is a statutory right, and no employer can arbitrarily withhold it.
Y.K. Singla v. Punjab National Bank (2013)
The Supreme Court ruled that disciplinary proceedings alone are not grounds for gratuity forfeiture unless conditions under Section 4(6) are fulfilled.
Conclusion: Secure Your Right to Gratuity
Gratuity is not just a benefit—it’s your legal right as a working professional in India. The Payment of Gratuity Act, 1972, ensures fair treatment to employees who have dedicated years to an organization. Whether you’re planning retirement, considering resignation, or unfortunate circumstances arise, understanding your rights related to gratuity is essential.
Key Takeaways:
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5 years of continuous service is the standard eligibility criterion.
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In cases of death or disability, gratuity is payable regardless of tenure.
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Submit Form I for claiming gratuity; Form F for nomination.
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Tax exemptions depend on employment category.
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Legal recourse is available if gratuity is delayed or denied.